Public Privacy Statement
This statement explains how Moira Friendship Group (MFG) looks after your information and what we do with it.
MFG has a legal duty under the General Data Protection Regulation (GDPR) 2018 to prevent your information falling into the wrong hands.
What information we need?
Normally the only information held comes directly from you. If you have signed up to an activity, group or other service your details will be passed to the professional worker providing that service. This may include name, address, contact number, date of birth, emergency contact details and health information.
Why it is required?
MFG needs to know your basic personal data in order to engage with you in relation to the work and activities of the Group. It will be made clear which personal data, if any, is required in order to provide you with the information or services you need.
What is done with your information and how it is kept?
The committee of MFG is responsible for ensuring compliance with General Data Protection Regulations. A Data Protection regime is in place to oversee the effective and secure processing of your personal data. Your information is stored on our computer system, or on paper in a secure manner. Access is restricted to those who have a need to know and staff are trained in handling the information securely. We would like to contact you by leaflet, email or other methods to tell you about services provided to keep you informed of what we are doing and about ways in which you might like to engage with MFG.
How long will MFG retain your personal information?
This will be held for as long as it is necessary to comply with applicable legal requirements; in most cases this will be 3 years.
With whom is your information shared?
This may include:
- law enforcement agencies and fraud prevention agencies where we are required by law to do so
- regulatory authorities
- funders who may require information about how a grant from them has been spent although as far as possible personal information will be made anonymous and figures given instead.
What are your rights with respect to your personal information?
You have the right to:
- access all information held about you
- request the correction/deletion of your personal data
- request receipt or transmission of personal information to another organisation in a readable format
- object to direct marketing
- withdraw your consent at any time.
The lead contact regarding data protection is Alison Bell, Support Worker, who you can contact at firstname.lastname@example.org. If necessary, further enquiries can be made to the committee of Moira Friendship Group. If your privacy rights are violated, or if you have suffered as a result of unlawful processing of your personal information, complaints should be directed to the Information Commissioner’s Office.